TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 13, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 26-RFP-11 Sign Language Interpreter Services for a three-year period, effective January 1, 2027 to December 31, 2029, estimated cost $210,000.00, Account 101-25000-612430, Requisition 1662239
Body
Dear Sir:
Request for proposal documents have been prepared for a provider of certified sign language interpreter services at the request of the Human Resources Department.
The purpose of this contract is to select a vendor to provide sign language interpreter services to be utilized by employees of the District during regular work activities. The contract would provide the District access to the following services on an as-needed basis: in-person interpreter services; computer-aided, real-time translation services; and video remote interpreting services. All services would be provided by a certified sign language translator. There is currently one District employee utilizing these services. This professional services contract will cover the period from January 1, 2027 through December 31, 2029.
The estimated cost for this contract is $210,000.00. The estimated 2027, 2028, and 2029 expenditures are $70,000 annually.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal to determine if Affirmative Action Ordinance Revised Appendix A and Appendix V goals will apply. Contract goals are established based upon the availability of at least three Minority Business Enterprises (MBE) and three Women Business Enterprises (WBE) registered on the District’s Vendor List to perform the anticipated scope of work. Since there are no MBE or WBE vendors registered on the District’s Vendor List that are available to perform sign language interpreter services, Appendix A and Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise September 2, 2026
Proposals Received October 2, 2026
Award December 17, 2026
Completion December 31, 2029
Funds will be requested in Account 101-25000-612430 for the 2027, 2028, and 2029 budget and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-RFP-11.
Requested, James E. Fisher, Acting Director of Human Resources, JEF:CMH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 13, 2026
Attachment