TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver two 2020 Ford Expedition XL’s, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Contract No. 120716-NAF, in an amount not to exceed $92,208.84, Account 101-15000-634860, Requisition 1544411.
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver two 2020 Ford Expedition XL’s with gasoline engines, under the Sourcewell, formerly NJPA, Contract No. 120716-NAF. The District has the ability to participate in Sourcewell, under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
Sourcewell, currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2020 Ford Expedition XL’s with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current production vehicles during the contract period. The term of the contract began on January 17, 2017 and expires on January 17, 2021.
The following planned vehicle replacements that have met the replacement criteria of 10 years, 100,000 miles, or high lifetime-to-date maintenance costs are:
Unit Year Make Model Dept Sect Odometer Months in Service
9562 2005 Ford Excursion M&O 943 71,341 177
9903 2009 Ford Expedition M&R 126 87,866 131
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
Section 4, Coverage: The following provisions, to be known as “Appendix D” together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in in the event of an emergency contract pursuant to 70 ILCA 2605/11.5.”
Section 5. Definitions: (g) “Construction contract” means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement therein or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The Procurement Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of vehicles and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $94,208.84.
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020