TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-427-11, Semi-Annual Inspection, Repairing, Recharging, and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years, to Surefire Protection, Inc., in an amount not to exceed $162,175.00, Account 101-15000-612780, Requisition 1275727
Body
Dear Sir:
On July 9, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-427-11 Semi-Annual Inspection, Repairing, Recharging, and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years.
In response to a public advertisement of August 12, 2009, a bid opening was held on September 15, 2009. The bid tabulation for this contract is:
SUREFIRE PROTECTION, INC. $162,175.00
CORRECT FIRE PROTECTION SYSTEMS, INC. *$272,340.00
RELIABLE FIRE EQUIPMENT CO. *$440,618.00
*corrected total
Three hundred six (306) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Surefire Protection, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $350,000.00, placing the bid of $162,175.00, approximately 53.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the work.
The revised Appendix D was not included in this contract because of the specialized nature of the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-427-11 to Surefire Protection, Inc., in an amount not to exceed $162,175.00.
The bid deposit in the amount of $12,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the year 2010, in the amount of $52,772.00, are available in Account 101-15000-612780 and contingent upon an appropriation in the 2010 budget and will not be in effect until January 1, 2010. The estimated expenditure for 2011 is $55,318.00 and for 2012 is $54,085.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009