TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and agreement with Alfa Laval, Inc., to Provide Off-site Centrifuge Rehabilitation and Repair Services and On-site Technical Services as needed for the Stickney Water Reclamation Plant, in an amount of $260,000.00, from an amount of $2,065,000.00, to an amount not to exceed $2,325,000.00, Account 101-69000-612650, Purchase Order 3119284
Body
Dear Sir:
On March 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Alfa Laval, Inc., to provide off-site centrifuge rehabilitation and repair services and on-site technical services as needed for the Stickney Water Reclamation Plant, in an amount not to exceed $2,065,000.00. The purchase order expires on December 31, 2024.
There have been no prior change orders.
Original PO Amount $2,065,000.00
Date of Board Approval 3/3/2022
Cumulative Change Order Value (4/3/2024) $0.00
% Change of Original PO Value 0.0%
Current PO Value $2,065,000.00
Requested Increase or Decrease $260,000.00
New PO Value $2,325,000.00
% Change of Current PO Value 12.6%
% Change of Original PO Value 12.6%
The increased funding will allow for the overhaul of two additional post-digestion dewatering centrifuges that were not anticipated to be overhauled when the purchase order was originally issued. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $260,000.00 (approximately 12.6% of the current value), from an amount of $2,065,000.00, to an amount not to exceed $2,325,000.00.
Funds are available in Account 101-69000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
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