TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-659-11 Agricultural Management, Agricultural Fieldside Mowing, and Fence Installation and Repair at Fulton County, Illinois, estimated cost $1,260,000.00, Account 101-69000-612420, Requisition 1576860
Body
Dear Sir:
Contract documents and specifications have been prepared for agricultural management, agricultural fieldside mowing, and fence installation and repair at Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide materials and the services of laborers and operating engineers at the Prairie Plan Site in Fulton County, Illinois over a three-year period. The labor, machinery, and materials will be used for mowing grass, fence repairs, and maintenance of the site. There will be three groups in this contract: Group A for agricultural management, Group B for fieldside mowing and Group C for fence installation. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $1,260,000.00. The estimated 2023, 2024 and 2025 expenditures are $420,000.00, $420,000.00 and $420,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in Group B of this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing utilization goals for Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE). The utilization goals for Group B of this contract are 20% MBE and/or WBE, and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise January 4, 2023
Bid Opening January 24, 2023
Award February 16, 2023
Completion December 31, 2025
Funds are being requested in 2023, in Account 101-69000-612420, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2024 and 2025, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-659-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2022
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