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File #: 18-1174    Version: 1
Type: Agenda Item Status: Adopted
File created: 11/2/2018 In control: Procurement Committee
On agenda: 11/15/2018 Final action: 11/15/2018
Title: Authority to decrease purchase orders for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount of $110,450.00 from an amount of $1,807,732.00 to an amount not to exceed $1,697,282.00, Accounts 101-67000/68000/69000-623560, Purchase Orders 3101417 and 3101418

TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to decrease purchase orders for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount of $110,450.00 from an amount of $1,807,732.00 to an amount not to exceed $1,697,282.00, Accounts 101-67000/68000/69000-623560, Purchase Orders 3101417 and 3101418

Body

 

Dear Sir:

 

On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount not to exceed $1,807,732.00. The contract will terminate on November 2, 2019.

 

This contract has no prior change orders.

 

A decrease in contract value is being requested because the award date for the contract was at the end of the sodium hypochlorite dosing season. There, the sodium hypochlorite at the Calumet, Egan, Kirie, and O’Brien Water Reclamation Plants is not needed.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-632-11, in an amount of $110,450.00 (6.1% of the current Contract value) from an amount of $1,807,732.00 to an amount not to exceed $1,697,282.00.

 

Funds will be restored to Accounts 101-67000/68000-623560.

 

Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations, SO’C:MAG:JR:SSG

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018