TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-915-11, Services to Repair Scada and DCS Systems at Various Locations in the Stickney Service Area, to EESCO, Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply, in an amount not to exceed $75,000.00, Account 101-69000-612650, Requisition 1330892
Body
Dear Sir:
On November 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-915-11 Services to Repair Scada and DCS Systems at Various Locations in the Stickney Service Area.
In response to a public advertisement of January 4, 2012, a bid opening was held on January 24, 2012. The bid tabulation for this contract is:
EESCO, DIVISION OF WESCO DISTRIBUTION, INC., $72,450.00
D/B/A ENGLEWOOD ELECTRICAL SUPPLY
DIVANE BROS. ELECTRIC COMPANY $72,450.00
Five hundred forty-two (542) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
As indicated above, EESCO, Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply, and Divane Bros. Electric Company, each submitted bids in the amount of $72,450.00. The tied bidders each propose to perform his contract in accordance with our specifications. A drawing, which was mutually agreed to by the parties, was conducted between the tied bidders, resulting in the selection of EESCO, Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $75,000.00.
EESCO, Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $75,000.00, placing the bid of $72,450.00 approximately 3.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) and the Revised Appendix D were not included in this contract because the work involves the maintenance and repair of specialized computer equipment and other instrumentation. This work can only be performed by the equipment manufacturer's engineers, or by other highly skilled technicians trained in the servicing of similar equipment and certified by a national accrediting body. If any trade work is required, it will be performed by in-house labor forces.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-915-11, to EESCO, Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply in an amount not to exceed $75,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2012 expenditure in the amount of $25,000.00 are available in Account 101-69000-612650. The estimated expenditure for 2013 is $25,000.00, and for 2014 is $25,000.00. Funds for the 2013 and 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012