TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Groups A and D to Jade Scientific, Inc., in an amount not to exceed $85,008.78, Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,175.61, and Group C to Qorpak, a division of Berlin Packaging LLC, in an amount not to exceed $66,875.00, Account 101-20000-623570
Body
Dear Sir:
On December 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, beginning approximately April 1, 2024 and ending March 31, 2025.
In response to a public advertisement of January 17, 2024, a bid opening was held on January 30, 2024.
The bid tabulation for this contract is:
GROUP A: GLASS LABWARE
JADE SCIENTIFIC, INC. $61,776.78
FISHER SCIENTIFIC COMPANY, LLC $89,922.82
MG SCIENTIFIC, INC. $90,782.53
TAYLOR DISTRIBUTION GROUP $93,723.73
COLONIAL SCIENTIFIC, INC. $120,655.02
GROUP B: PLASTIC LABWARE
FISHER SCIENTIFIC COMPANY, LLC $56,175.61
JADE SCIENTIFIC, INC. $58,317.29
TAYLOR DISTRIBUTION GROUP $62,108.94
MG SCIENTIFIC, INC. $62,586.10
COLONIAL SCIENTIFIC, INC. $79,591.71
GROUP C: COMM. GLASS & PLASTIC LABWARE
QORPAK, A DIVISION OF BERLIN PACKAGING LLC $66,875.00
CROWN PACKAGING INTL., INC. $67,370.24
FISHER SCIENTIFIC COMPANY, LLC $129,395.88
JADE SCIENTIFIC, INC. $135,810.22
TAYLOR DISTRIBUTION GROUP $138,166.48
MG SCIENTIFIC, INC. $168,139.70
COLONIAL SCIENTIFIC, INC. $197,450.76
GROUP D: PRECLEANED BOTTLES/JARS
FISHER SCIENTIFIC COMPANY, INC. $3,585.36
JADE SCIENTIFIC, INC. $23,232.00
MG SCIENTIFIC, INC. $24,011.52
QORPAK, A DIVISION OF BERLIN PACKAGING, LLC. $28,686.96
TAYLOR DISTRIBUTION GROUP $29,492.40
COLONIAL SCIENTIFIC, INC. $31,794.72
For Group D, Fisher Scientific Company, LLC failed to bid on all items of the contract, as specified in the terms of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Fisher Scientific Company, LLC of this action.
Jade Scientific, Inc., the lowest responsible bidder for Groups A and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and D of this contract was $125,000.00, placing their bid of $85,008.78 approximately 31.99 percent below the estimate.
Fisher Scientific Company, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $80,000.00, placing their bid of $56,175.61 approximately 29.78 percent below the estimate.
Qorpak, a division of Berlin Packaging LLC, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $80,000.00, placing their bid of $66,875.00 approximately 16.41 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-027-11, Groups A and D to Jade Scientific, Inc., in an amount not to exceed $85,008.78, Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,175.61, and Group C to Qorpak, a division of Berlin Packaging LLC, in an amount not to exceed $66,875.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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