TRANSMITTAL LETTER FOR BOARD MEETING JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to exercise an option to extend agreement for 12 months to HP Inc. For The Purchase Of New And Replacement Computer Hardware And Replacement Toner, Accounts 101-27000-623810 and 623520, Purchase Order 3114013
Body
Dear Sir:
At the Board meeting of May 6, 2021 the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with HP, Inc. for the purchase of new and replacement computer hardware and replacement toner, in an amount not to exceed $414,000.00, under the WSCA agreement Contract MNNVP-133. Authorization is being requested to extend the agreement for an additional 12 months until July 31, 2022. There are sufficient funds available.
The National Association of State Procurement Officials (NASPO) was formally established on January 29, 1947, in Chicago, Illinois. NASPO is an organization through which the member purchasing officials provide leadership in professional public procurement to attain greater efficiency, economy, and customer satisfaction. The Western States Contracting Alliance (WSCA) was formed in October 1993 by the state purchasing directors from fifteen NASPO western states. WSCA established the means by which participating states may join together in cooperative multi-state contracting; to achieve cost-effective and efficient acquisition of products and services. All governmental entities within WSCA states as well as authorized governmental entities in non-WSCA states are welcome to use the approved agreements. Under the terms of the agreement, NASPO has extended the agreement through July 31, 2022 under MNNVP-133-HP Amendment 4.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the agreement with HP, Inc. for 12 months ending July 31, 2022.
Funds are available in Accounts 101-27000-623810 and 623520,
Requested, John Sudduth, Director of Information Technology, JS:SK:JLR:MHL:ml
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021