TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-053-11 Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $48,231.02, Account 101-20000-623070
Body
Dear Sir:
On February 16, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-053-11 furnish and deliver lamps to various locations for a one (1) year period, beginning approximately May 1, 2012 and ending April 30, 2013.
In response to a public advertisement of February 29, 2012, a bid opening was held on March 13, 2012. The bid tabulation for this contract is:
HELSEL-JEPPERSON ELECTRICAL, INC. $48,231.02
brook electrical Supply co. *$55,314.03
EVERGREEN SUPPLY CO. *$60,637.66
EESCO, DIV OF WESCO DISTRIBUTION, INC. *$71,540.52
D/B/A ENGLEWOOD ELECTRICAL SUPPLY
*corrected total
Six hundred and thirty-four (634) companies were notified of this contract being advertised and thirty- three (33) companies requested specifications.
The low bid submitted by Helsel-Jepperson Electrical, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $46,000.00, placing the total bid of $48,231.02, approximately 4.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-053-11, to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $48,231.02.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623070. There is no bid deposit for this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012