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File #: 08-2478    Version: 1
Type: Agenda Item Status: Adopted
File created: 12/9/2008 In control: Procurement Committee
On agenda: 12/18/2008 Final action: 12/18/2008
Title: Authority to increase Contract 05-408-11 Provide Janitorial Services to the Main Office Complex for a Three Year Period, to Smith Maintenance Company in an amount of $50,100.00, from an amount of $1,353,119.00 to an amount not to exceed $1,403,219.00, Accounts 101-15091151-612370 and 101-15091155-612390, Purchase Order 5000456
Attachments: 1. 05-408-11 attachments.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008

 

COMMITTEE ON PURCHASING

 

Mr. Richard Lanyon, General Superintendent

 

Title

Authority to increase Contract 05-408-11 Provide Janitorial Services to the Main Office Complex for a Three Year Period, to Smith Maintenance Company in an amount of $50,100.00, from an amount of $1,353,119.00 to an amount not to exceed $1,403,219.00, Accounts 101-15091151-612370 and 101-15091155-612390, Purchase Order 5000456

Body

 

Dear Sir:

 

On September 8, 2005, the Board of Commissioners authorized the Purchasing Agent to award Contract 05-408-11 Provide Janitorial Services to the Main Office Complex for a Three Year Period to Smith Maintenance Company, in an amount not to exceed $1,353,119.00. The contract expires on January 29, 2009.

 

This contract has no prior change orders.

 

Due to a delay in awarding the new janitorial contract, this contract was extended. This increase is needed to cover the extension period from the initial expiration date of November 30, 2008 through December 31, 2008. The new contract is expected to be awarded on December 18, 2008 and in place by January 1, 2009.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase Contract 05-408-11 in an amount of $50,100.00 (3.7% of the current contract value) from an amount of $1,353,119.00 to an amount not to exceed $1,403,219.00.

 

Funds are available in Accounts 101-15091151-612370 and 101-15091155-612390.

 

Requested, Edmund J. Cook, Deputy Chief Engineer, EJC:EMc:BKS:MG:CW

Recommended, Darlene A. LoCascio, Purchasing Agent

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008

 

Attachment