TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PURCHASING
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-629-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet Water Reclamation Plant, estimated cost $132,000.00, Account 101-68000-612330, Requisition 1332563
Body
Dear Sir:
Contract documents and specifications have been prepared for services for furnishing, delivering and rental of arc flash personal protective equipment for the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide arc flash protective clothing items such as overalls which require weekly cleaning, and shirts and slacks which require daily cleaning for District personnel at the Calumet Water Reclamation Plant on a regularly scheduled basis for a three-year period.
The estimated cost for this contract is $132,000.00. The estimated 2012, 2013, 2014 and 2015 expenditures are $36,000.00, $44,000.00, $44,000.00 and $8,000.00, respectively.
The bid deposit for this contract is $5,000.00.
The contract specifications require that the services commence upon receipt of the Purchase Order and terminate three years thereafter. Liquidated damages are $50.00 for each calendar day that the contractor does not provide the services as specified.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
Tentative Contract schedule:
Advertise December 14, 2011
Bid Opening January 10, 2012
Award February 2, 2012
Completion February 22, 2015
Funds are being requested in 2012, in Account 101-68000-612330, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2013, 2014, and 2015 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-629-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations, MPS:SES:SO’C:MAG:LSC:AJT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011