TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 27-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, in an amount not-to-exceed $330,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, 501-50000-63280, Requisitions 1662529, 1662536, 1663469, 1663845, 1663870
Body
Dear Sir:
Contract documents and specifications have been prepared to Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, beginning approximately January 1, 2027 and ending December 31, 2027.
The purpose of this contract is to furnish and deliver diesel fuel to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District.
The estimated cost for this contract is not to exceed $330,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract. Contract goals are established based upon the availability of at least three (3) MBEs and three (3) WBEs and at least two (2) VBEs registered on the District's Vendor List to perform the anticipated services. A review of the MBE/WBE/VBE vendors on the District's Vendor List yielded an insufficient number of registered MBE/WBE/VBE vendors that can perform these services. Therefore, the Appendix D and Appendix V requirements are not applicable.
The tentative schedule for this contract is as follows:
Advertise October 14, 2026
Bid Opening October 27, 2026
Award December 17, 2026
Completion December 31, 2027
Funds are being requested in 2027, in Accounts 101-16000, 66000, 67000, 68000, 69000-623820, 501-50000-63280, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 27-022-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026
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