TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 23-102-11 Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir, McCook Reservoir Site and Monitoring Wells to A3 Environmental, LLC in an amount of $22,707.00, from an amount of $142,537.24, to an amount not to exceed $119,830.24, Account 101-16000-612490, Purchase Order 5001903
Body
Dear Sir:
On January 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 23-102-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir (TCR), McCook Reservoir Site and Monitoring Wells to A3 Environmental, LLC in an amount not to exceed $184,819.24. The contract was scheduled to expire on December 31, 2024, but was extended to June 30, 2025.
As of February 6, 2024, the attached list of change orders has been approved.
Original Purchase Order Amount $184,819.24
Date of Board Approval 1/19/2023
Cumulative Change Order (2/6/2024) ($42,282.00)
% Change of Original Purchase Order Value -22.88%
Current Contract Value $142,537.24
Requested Decrease ($22,707.00)
New Purchase Order Value $119,830.24
% Change of Current Purchase Order Value -15.93%
% Change of Original Purchase Order Value -35.16%
A decrease is requested, because the contract has ended, and no further contract sample collection is required.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order 5001903, in an amount of $22,707.00 (-15.93% of the current purchase order value), from an amount of $142,537.24, to an amount not to exceed $119,830.24.
Funds will be restored to Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:GT:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025
Attachment