TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators to Swanson Flo, Co., in an amount not to exceed $444,000.00, Accounts 101-66000, 67000, 68000, 69000-612600, 623070, 623270 Requisition 1507499
Body
Dear Sir:
On January 9, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators.
In response to a public advertisement of March 4, 2020, a bid opening was held on May 12, 2020. The bid tabulation for this contract is:
SWANSON FLO, CO. $443,140.60
One thousand forty-six (1346) companies were notified of this contract being advertised and thirty-five (35) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $444,000.00.
Swanson Flo, Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $444,000.00, placing the bid of $443,140.60 approximately equal to the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) utilization goals for this contract are: 10% MBE and/or WBE, 10% SBE and 3% VBE.
Swanson Flo, Co., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 10 percent MBE and the bidder offers MBE credits to satisfy the SBE and VBE participation.
The Multi-Project Labor Agreement (MPLA) was included in this contract. The bidder will perform their work off-site at the Contractor’s facility. Any on site trades work that is required on-site will be done by the District’s trades.
The contract will require approximately two (2) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate on December 31, 2021, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-654-11 to Swanson Flo, Co., in an amount not to exceed $444,000.00.
Funds for the 2020 expenditure, in the amount of $222,000.00, are available in Accounts 101-66000, 67000, 68000, 69000-612600, 623070, 623270. The estimated expenditures for 2021 are $222,000.00. Funds for the 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020
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