TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order with Pinnacle Towers, Inc., for Lease Schedule 390400987N0019 for Site License and Lease Fees of Radio Equipment at Sears Tower, in an amount of $16,939.74, from an amount of $54,107.70, to an amount not to exceed $37,167.96, Account 101-69000-612330, Purchase Order 3029606
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Dear Sir:
On December 2, 2004, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Pinnacle Towers, Inc. for Lease Schedule 390400987N0019 for Site License and Lease Fees of Radio Equipment at Sears Tower, in an amount not to exceed $54,116.00. The contract expires on February 28, 2010.
As of October 5, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $8.30 from the original amount awarded of $54,116.00. The current contract value is $54,107.70. The prior approved change orders reflect a .015% decrease to the original contract value.
A decrease is being requested at this time because the change in the management company at the former Sears Tower required the issuance of a new purchase order to continue the lease, thus obviating the need for further payment under the original purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order, in an amount of $16,939.74 (31.3% of the current contract value), from an amount of $54,107.70, to an amount not to exceed $37,167.96.
Funds will be restored to Account 101-69000-612330.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009
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