TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to forfeit Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups A, B and C to U.S. Compliance Centers, Inc., in an amount not to exceed $76,646.38, Account 101-20000-623660 (As Revised)
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, beginning approximately November 1, 2023 and ending October 31, 2024.
On October 5, 2023, the Board of Commissioners authorized the award of Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups A, B and C to U.S. Compliance Centers, Inc, in an amount not to exceed $76,646.38.
On March 12, 2024, the vendor was notified regarding a series of aged and undelivered purchase orders that were leading to critically low levels of inventory of various material that was supposed to be supplied under this contract. The vendor was asked to make timely delivery of the material as per the terms and conditions of the contract. Additional follow up was made with this vendor on March 20, 2024, and on April 9, 2024. The vendor has not responded to these repeated inquiries regarding delivery of the material, nor have they delivered the material, which has led to, in some cases, complete inventory stock outs of the material. Therefore, the Director of Procurement and Materials Management has advised U.S. Compliance Centers, Inc. that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. This firm will not be considered a responsible bidder for a one-year period.
In view of the foregoing, the Director of Procurement and Materials Management recommends that Contract 23-009-11, to U.S. Compliance Centers, Inc, in an amount of $76,646.38, be forfeit. There was no bid deposit for this contract.
A review of the bids submitted by the remaining bidders was conducted and a request for authorization to award Contract 23-009-11 will be presented at this Board meeting, under separate Board action.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024