TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, estimated cost $1,511,000.00 Accounts 101-67000/68000/69000-612650, Requisitions 1538896, 1538898 and 1538899 (Deferred from the May 7, 2020 Board Meeting)
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is for the off-site rehabilitation of 25 large blower and main sewage pump motors at various locations. The District trades will perform any on-site labor required.
The estimated cost of this Contract is $1,511,000.00. The estimated 2020, 2021, 2022 and 2023 expenditures are $378,000.00, $470,000.00, $347,000.00 and $316,000.00 respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work takes place at the contractor’s facility.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because of the limited availability of MBE/WBE participants and specialization of the project.
The tentative schedule for this contract is as follows:
Advertise: May 20, 2020
Bid Opening: June 10,, 2020
Award: July 16, 2020
Completion: December 31, 2023
Funds for the 2020 expenditure are available in Accounts 101-67000/68000/69000-612650. Funds for the subsequent years, 2021, 2022 and 2023 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-690-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:NRE
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2020
Attachment