TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, to Organic Solutions Inc, in an amount not to exceed $43,464.00, Account 101-20000-623700
Body
Dear Sir:
On September 19. 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, beginning approximately January 1, 2025 and ending December 31, 2025.
In response to a public advertisement of September 25, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
ORGANIC SOLUTIONS INC $43,464.00
SAF-T-GARD INTERNATIONAL, INC. $53,607.00
COLONIAL SCIENTIFIC, INC. $60,615.20
SABRE SUPPLY INC $61,914.20
THOMAS SCIENTIFIC, INC. $92,146.60
MPACT LOGISTICS $118,602.00
PRODUCTION DISTRIBUTION COMPANIES, INC $124,487.30
PACIFIC STAR CORPORATION $156,656.20
MCFIELD & ASSOCIATES $267,888.40
Organic Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $66,000.00, placing the total bid of $43,464.00, approximately 34.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V was included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-003-11, to Organic Solutions, Inc. in an amount not to exceed $43,464.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2025, in Account 101-20000-623700, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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