TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Report on rejection of bids for Contract 08-443-11 Furnish and Deliver Panasonic ToughBook 30 Laptop Computers, estimated cost $28,000.00 (As Revised)
Body
Dear Sir:
On January 17, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-443-11 Furnish and Deliver Panasonic ToughBook 30 Laptop Computers.
In response to a public advertisement of March 26, 2008, a bid opening was held on April 8, 2008. The bid tabulation for this contract is:
CDW GOVERNMENT, INC. $20,874.00
C.D.S. OFFICE SYSTEMS, INC. $24,843.00
SYSTEMS SOLUTIONS, INC. $25,480.00
Three hundred eighty-seven (387) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
A review of the bid documents revealed that there was a discrepancy between the model number indicated on the proposal page and the model number indicated in the detailed specifications.
In view of the foregoing, the bids for the above stated contract have been rejected by the Purchasing Agent in the public’s best interest.
The contract will be reviewed prior to re-advertisement.
Respectfully Submitted, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv