TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount of $7,843.00, from an amount of $14,486,818.88, to an amount not to exceed $14,478,975.88, Account 401-50000-645650, Purchase Order 4000081
Body
Dear Sir:
On November 4, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC, in an amount not to exceed $13,760,000.00, plus a five (5) percent allowance for change orders in an amount of $688,000.00, for a total amount not to exceed $14,448,000.00. The scheduled contract completion date is January 22, 2027.
As of November 21, 2025, the attached list of change orders has been approved.
Original Contract Amount $13,760,000.00
Date of Board Approval 11/4/2021
Cumulative Change Order (11/21/2025) $726,818.88
% Change of Original Contract Value 5.28%
Current Contract Value $14,486,818.88
Requested Decrease ($7,843.00)
New Contract Value $14,478,975.88
% Change of Current Contract Value (0.05%)
Total % of Change of Original Contract Value 5.23%
The Engineer has determined that certain revisions are required to the original scope of work for optimizing the conduit and cable routing for connecting new fire alarm devices to the existing fire alarm control panels. The revisions are necessary to provide a new path for conduit and cables as the existing conduit path is undersized. The additional conduit that was required to provide the new path was installed and the contractor was compensated under the existing contract unit prices. For the deleted portion of the contract work, the contractor submitted a cost proposal (CO-41) for an extra in the amount of $0.00 and a credit in the amount of $7,843.00, for a net credit in the amount of $7,843.00. The work has been completed. Before the Engineer’s determination on the change order, the contractor proceeded at his own risk with work as determined in his own best interest in executing overall contract. The Engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO41, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 19-542-3MR in an amount of $7,843.00 (-0.05% of the current contract value), from an amount of $14,486,818.88, to an amount not to exceed $14,478,975.88.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2025
Attachment