TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 17-IGA-03, Anaerobic Digestion Improvements for Albin D. Pagorski Water Reclamation Facility, to Fox River Water Reclamation District, in an amount of $1,151,899.03 from an amount of $2,915,922.00, to an amount not to exceed $1,764,022.97. Account 401-50000-612400, Purchase Order 3100303
Body
Dear Sir:
On May 3, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-IGA-03, Anaerobic Digestion Improvements for Albin D. Pagorski Water Reclamation Facility, to Fox River Water Reclamation District, in an amount not to exceed $2,915,922.00. The scheduled contract work was completed on April 30, 2020.
There are no prior change orders for this contract.
This contract is complete and it is necessary to decrease and close this purchase order. The project was estimated to rehabilitate the four digesters at the plant, which included replacing the four digester covers. Only one of four had to be replaced, and the other three were rehabilitated, resulting in significant cost savings.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $1,151,899.03 (39.50% of the current contract value), from an amount of $2,915,922, to an amount not to exceed $1,764,022.97.
Funds will be restored to Account 401-50000-612400
Requested, Catherine A. O’Connor, Director of Engineering, SKL:JB:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020