TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-004-11, Furnish and Deliver Steel & Stainless Steel to Various Locations for a One (1) Year Period, to Super Roco Steel and Tube, LTD. II, in an amount not to exceed $152,354.93, Accounts 101-20000-623030, 623090, 623130
Body
Dear Sir:
On April 3, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-004-11, Furnish and Deliver Steel & Stainless Steel to Various Locations for a One (1) Year Period, beginning approximately July 1, 2025 and ending June 30, 2026.
In response to a public advertisement of April 16, 2025, a bid opening was held on May 6, 2025. The bid tabulation for this contract is:
GROUP A: STRUCTURAL STEEL SHEET, FLATS
SUPER ROCO STEEL AND TUBE, LTD. II $40,908.64
GROUP B: STAINLESS PRODUCTS
SUPER ROCO STEEL AND TUBE, LTD. II $16,961.45
GROUP C: BRASS AND HOT ROLLED
SUPER ROCO STEEL AND TUBE, LTD. II $27,924.95
GROUP D: STRUCTURAL STEEL STRIP, PLATE, GRATING
SUPER ROCO STEEL AND TUBE, LTD. II $33,839.80
GROUP E: STAINLESS STEEL, FLAT, SHEET, PLATE
SUPER ROCO STEEL AND TUBE, LTD. II $32,720.09
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract and is satisfied that the market for this service has been adequately solicited.
A plan holder’s survey revealed the following reasons for not bidding: the uncertainty of tariffs. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Super Roco Steel and Tube, LTD. II, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for all groups on this contract is $192,000.00, placing the total bid of $152,354.93 for all groups, approximately 20.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate, for each individual group, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-004-11, to Super Roco Steel and Tube, LTD. II in an amount not to exceed $152,354.93.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623030, 623090, 623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JD:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025
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