TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-610-11 Furnish and Deliver Trucks to Various Locations, estimated cost $555,000.00, Accounts 101-68000/69000-634860, Requisitions 1260440, 1258913, 1258916 and 1258917
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver two stake body trucks (Group A and Group B) and a dump truck (Group C) to the Stickney Water Reclamation Plant, and a stake body truck (Group D), dump truck (Group E) and service body truck (Group F) to the Calumet Water Reclamation Plant at the request of the Maintenance and Operations Department.
Each new truck will replace an exiting truck that has surpassed its serviceable life. The existing trucks will be accepted as trade-ins by the contractor.
The estimated cost for this contract is $60,000.00 for Group A, $85,000.00 for Group B, $160,000.00 for Group C, $100,000.00 for Group D, $120,000.00 for Group E and $30,000.00 for Group F, or $555,000.00 for all Groups combined.
The bid deposit for this contract is $150.00 for Group A, $215.00 for Group B, $400.00 for Group C, $250.00 for Group D, $300.00 for Group E and $75.00 for Group F.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 3, 2009
Award March 5, 2009
Completion October 13, 2009
Funds are being requested in 2009, in Accounts 101-68000/69000-634860 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-610-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008