TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, estimated cost $517,200.00, Accounts 101-67000-612520/612530, Requisition 1452796
Body
Dear Sir:
Contract documents and specifications have been prepared for contract farming at the Hanover Park Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure farming operations and sub-surface injection of biosolids for the fields at the Hanover Park Water Reclamation Plant for a three-year period.
The estimated cost for this contract is $517,200.00. The estimated 2017, 2018 and 2019 expenditures are $172,400.00, $172,400.00 and $172,400.00 respectively.
The bid deposit for this contract is $25,900.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included because of the limited availability of MBE/WBE participants and the specialization of the project.
It is estimated that this contract will employ two to five personnel.
The tentative schedule for this contract is as follows:
Advertise March 22, 2017
Bid Opening April 11, 2017
Award May 4, 2017
Completion December 31, 2019
Funds for the current year are available in Accounts 101-67000-612520/612530. Funds for the subsequent years, 2018 and 2019, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-753-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2017