TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders and enter into a multi-year service agreement with Siemens Industry, Inc., to provide panel upgrades, maintenance and repair services on HVAC control systems at the Stickney, Calumet, and Kirie Water Reclamation Plants, in an amount not to exceed $322,263.00, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1481578, 1481591 and 1491735
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into a multi-year service agreement with Siemens Industry, Inc., to provide panel upgrades, maintenance and repair services on HVAC control systems at the Stickney, Calumet, and Kirie Water Reclamation Plants. All parts and services will be delivered by December 31, 2021.
Siemens Industry, Inc., the sole source provider for the HVAC systems’ parts, services, programming and software, has submitted prices for the parts and services required. Inasmuch as Siemens Industry, Inc., is the only source of supply for these parts and services, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because of the specialized nature of the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Siemens Industry, Inc., in an amount not to exceed $322,263.00.
Funds for the 2018 expenditure in the amount of $30,672.00, are available in Accounts 101-67000, 68000, 69000-612680, 623070, 623270. The estimated expenditure for 2019 is $106,595.00, for 2020 is $109,670.00, and for 2021 is $75,326.00. Funds for the 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sergio Serafino, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018