TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-679-11, Roof Inspection Services at Various Service Areas, estimated cost is $50,000.00, Accounts 101 67000/68000/69000-601170/612240/612680 (Reqs. 1232502, 1235343, 1235954)
Body
Dear Sir:
Plans and Specifications have been prepared to provide roof inspection services for various locations at the request of the Maintenance and Operations Department.
The purpose of this Contract is to provide all necessary labor, supervision, insurance, transportation, tools, equipment, materials and appurtenances to inspect roofs at the Stickney, Calumet and North Side Area Water Reclamation Plants. The Contractor will utilize infrared thermography and radioisotopic inspection procedures in addition to test coring and normal visual inspection. The services will enable District staff to determine the condition of building roof systems and prioritize repairs or replacement.
The estimate for the Contract is $50,000.00.
The bid deposit for this Contract is $2.500.00.
The Contract will require all work to be completed within 24 months upon approval of the Contractor’s bond. Liquidated damaged are $50.00 for each business day, after two weeks, that the Contractor exceeds the deadline for completing all work and submitting all test results and inspection reports to the plant personnel. Also, liquidated damages are $50.00 for each calendar day that the Contractor fails to commence inspection work within 48 hours of being so ordered by the Engineer.
The Multi-Project Labor Agreement will not be included in this Contract because of specialized nature of the services required. Appendix D will not be included in this Contract because the Engineer’s estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The estimated schedule for the project is as follows:
Advertise April 7, 2008
Open Bids April 29, 2008
Award June 19, 2008
Completion September 12, 2008
Funds are available in Accounts 101 67000/68000/69000-601170/612240/612680.
Therefore, it is recommended that the Contract documents be approved by the Board of Commissioners and that the Purchasing Agent advertise for bids.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:AK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien