TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-026-11 Furnish and Deliver PVC Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, to Bushnell, Incorporated, in an amount not to exceed $35,575.45, Account 101-20000-623090
Body
Dear Sir:
On April 17, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-026-11 Furnish and Deliver PVC Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, beginning approximately July 1, 2008 and ending June 30, 2009.
In response to a public advertisement of April 30, 2008, a bid opening was held on May 20, 2008. The bid tabulation for this contract is:
BUSHNELL, INCORPORATED $35,575.45
HARRINGTON INDUSTRIAL PLASTICS LLC $39,052.71
Four hundred thirty-nine (439) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Bushnell, Incorporated, the lowest responsible bidder for this contract, is proposing to perform the contract, in accordance with the specifications. The estimated cost for of this contract was $40,000.00 placing the bid of $35,575.45 approximately 11.0 percent below this estimate.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-026-11 to Bushnell, Incorporated, in an amount not to exceed $35,575.45. Purchase orders will be issued on this contract for the material required. Payment will be based on the unit cost as indicated in the proposals. The bid deposit in the amount of $2,000.00 will be retained in lieu of a performance bond which is satisfactory to the Law Department and approved by the Purchasing Agent until completion of the contract. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien