TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-625-12, Diving Services at Various Locations, to Lindahl Marine Contractors, Inc., in an amount not to exceed $85,890.00, Account 101-66000-612490, Requisition 1332571
Body
Dear Sir:
On January 19, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-625-11, Diving Services at Various Locations.
In response to a public advertisement of February 15, 2012, a bid opening was held on March 6, 2012. The sole bid was rejected as reported at the March 15, 2012 Board meeting.
In response to a public re-advertisement of March 21, 2012, a bid opening was held on April 10, 2012. The bid tabulation for this contract is:
LINDAHL MARINE CONTRACTORS, INC. $85,890.00
VEOLIA ES SPECIAL SERVICES $86,000.00
GLOBAL INFRASTRUCTURE LLC *$86,830.00
ENVIROSCIENCE, INC. *$2,376,190.00
*corrected total
Two hundred fifty-five (255) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Lindahl Marine Contractors, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $90,000.00, placing the bid of $85,890.00, approximately 4.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-625-12, to Lindahl Marine Contractors, Inc., in an amount not to exceed $85,890.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2012 expenditures in the amount of $35,000.00, are available in Accounts 101-66000-612490. The estimated expenditure for 2011 is $$50,890.00. Funds for the 2011 expenditure is contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012