TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase order, exercise the option to extend, and amend the agreement with Veritext, LLC, for Contract 23-RFP-03, Court Reporting Services, in an amount of $111,000.00, from an amount of $231,076.13 to an amount not to exceed $342,076.13, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250, Purchase Orders 3127034, 3127035, 3127036, and 3127037
Body
Dear Sir:
On October 5, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for a three-year period for Contract 23-RFP-03 Court Reporting Services with the Veritext, LLC, in an amount not to exceed $333,000.00 with the option to renew the agreement for each of the two subsequent years. The contract expires on December 31, 2026.
As of September 11, 2026, the attached list of change orders has been approved.
Original Contract Amount $333,000.00
Date of Board Approval 10/5/2023
Cumulative Change Order (9/11/2026) -$101,923.87
% Change of Original Contract Value -30.6%
Current Contract Value $231,076.13
Requested Increase or Decrease $111,000.00
New Contract Value $342,076.13
% Change of Current Contract Value 48%
Total % Change of Original Contract Value 2.72%
The reason for this change order is to exercise the District’s first option to extend the contract to December 31, 2027.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 23-RFP-03 in an amount of $111,000.00 (48% of the current contract value), from an amount of $231,076.13, to an amount not to exceed $342,076.13.
Funds for the 2027 expenditure in the amount of $111,000.00 in Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250 are contingent on the Board of Commissioners’ approval of District’s budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2026
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