TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders for Contract 25-630-11, Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount not to exceed $21,599,835.80, Accounts 101-67000/68000/69000-623560, Requisitions 1638638, 1636892, and 1636980
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-630-11, Furnishing and Delivering Ferric Chloride.
In response to a public advertisement of August 27, 2025, a bid opening was held on September 16, 2025. The bid tabulation for this contract is:
KEMIRA WATER SOLUTIONS, INC. $21,599,835.80
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: do not carry the product required and shipping of product is too far at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Kemira Water Solutions, Inc. (Kemira), the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $22,464,000.00, placing their bid of $21,599,835.80 approximately 3.8% below the engineer’s estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D is not included in this contract because of the limited availability of MBE/WBE/VBE participants.
The bid deposit in the amount of $600,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall begin five days after the purchase orders are sent, and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 25-630-11 to Kemira Water Solutions, Inc., in an amount not to exceed $21,599,835.80.
Funds for the 2025 expenditure, in the amount of $1,388,826.48, are available in Accounts 101-67000/68000/69000-623560. The estimated expenditures for 2026 and 2027 are $10,788,416.74 and $9,422,592.58, respectively. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2025
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