TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order with PMA Management Corp., for Contract 23-RFP-13 Third Party Claims Administrator Services, in an amount of $90,000.00, from an amount of $825,000.00 to an amount not to exceed $915,000.00, Account 901-30000-601090, Purchase Order 3128895
Body
Dear Sir:
On January 4, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with PMA Management Corp. for Contract 23-RFP-13 Third Party Claims Administrator Services for Workers’ Compensation claims and Non-litigated Liability claims and related services for the District in an amount not to exceed $825,000.00.
PMA Management Corp. (PMA) provides third-party claims administration services through a dedicated team that partners with the District to address issues proactively and within established guidelines. PMA handles all Workers’ Compensation claims; services include bill review, Medicare Section 111 reporting, and data feeds, and may also include Utilization Review, Peer Review, Independent Medical Examinations, Medical Case Management, Investigations, and other services.
As of July 15, 2024, there have been no change orders for PMA Management Corp.
Original Contract Amount $825,000.00
Date of Board Approval 01/04/2024
Cumulative Change Orders (7/15/2024) $0.00
Change of Original Contract Value 0.00%
Current Contract Value $825,000.00
Requested Increase $90,000.00
New Contract Value $915,000.00
% Change of Current Contract Value 10.9%
Total % of Change of Original Contract Value 10.9%
This change order is required for continued medical case management services on workers’ compensation cases for the period ending December 31, 2024. Services to be provided by nurse case managers for workers’ compensation claims include coordinating medical treatment, performing onsite care evaluations, and monitoring the progress of injured workers’ recovery and return to work.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 23-RFP-13 in an amount of $90,000.00 (10.9% of the current contract value) from an amount of $825,000.00 to an amount not to exceed $915,000.00.
Funds are available in Account 901-30000-601090.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:BLW:DG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024