TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 14-259-5F Flood Control Project in the Vicinity of 131st Street and Cypress Lane in Palos Heights, to Meru Corporation in an amount of $50,011.95, from an amount of $711,810.00, to an amount not to exceed $761,821.95, Account 501-50000-645620, Purchase Order 4000113
Body
Dear Sir:
On August 8, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-259-5F Flood Control Project in the Vicinity of 131st Street and Cypress Lane in Palos Heights, to Meru Corporation in an amount not to exceed $697,000.00. The scheduled contract completion date is in October 2026.
As of September 4, 2026, the attached list of change orders has been approved.
Original Contract Amount $697,000.00
Date of Board Approval 8/8/2024
Cumulative Change Order (9/4/2024) $14,810.00
% Change of Original Contract Value 2.12%
Current Contract Value $711,810.00
Requested Increase $50,011.95
New Contract Value $761,821.95
% Change of Current Contract Value 7.03%
Total % Change of Original Contract Value 9.30%
The purpose of Contract 14-259-5F is to construct stormwater conveyance improvements to provide flood relief for structures in project area and reduce the impact of roadway flooding for neighboring residents.
Recent heavy storms resulted in damage to the project improvements which require repair and additional reinforcement. The repairs consist of restoring the eroded areas with structural fill, geotextile fabric, and appropriate classes of riprap. Proper bedding will be reinstalled underneath the project’s outlet elliptical pipe. The work will also consist of the installation of a swale to better channel overland flow to the stream, thereby reducing potential washout of the project improvements in the future. The contractor submitted a cost proposal (CO-4) for an extra in the amount of $50,011.95. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO04, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-259-5F in an amount of $50,011.95 (7.03% of the current contract value), from an amount of $711,810.00, to an amount not to exceed $761,821.95.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:AEH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2026
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