TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to Thermo LabSystems, Inc., for a Three-Year Renewal of Licenses and Software Upgrades for the Laboratory Information Management System, in an amount not to exceed $492,046.34, Account 101-27000-612820, Requisition 1663473 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order to Thermo LabSystems, Inc., for the renewal of licenses and software upgrades for the Laboratory Information Management System for the Analytical Laboratories Division at the Stickney Water Reclamation Plant and all other laboratory locations. This multi-year purchase order will cover the three-year period from January 1, 2027, through December 31, 2029.
Thermo LabSystems, Inc., the sole service provider of renewal licenses and software upgrades for the Laboratory Information Management System, has submitted prices for the services required. Inasmuch as Thermo LabSystems, Inc. is the only source of supply for the services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Thermo LabSystems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists solely of licensing and software maintenance fees, and the requested services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to Thermo LabSystems, Inc. in an amount not to exceed $492,046.34 for the period from January 1, 2027, through December 31, 2029.
Funds will be available in Account 101-27000-612820. The estimated expenditures for 2027, 2028 and 2029 are $156,962.96, $164,095.83 and $170,987.55, respectively. Funds for the 2027, 2028 and 2029 expenditures are contingent upon the Board of Commissioners' approval of the District's budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:CB:cw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2026