TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-652-11 Furnish and Deliver Various Types of Manhole Covers, Frames, and Associated Miscellaneous Parts, estimated cost $120,000.00, Account 101-66000-623300, Requisition 1621388
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-652-11 Furnish and Deliver Various Types of Manhole Covers, Frames, and Associated Miscellaneous Parts.
The purpose of this contract is to procure covers for TARP control structures and sewers to maintain the District’s collection system. The contract will have two groups and separate contracts could be awarded for each group.
The estimated cost of this contract is not to exceed $120,000.00. The estimated 2025 and 2026 expenditures are $50,000.00 and $70,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate for each group is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 23, 2024
Bid Opening November 12, 2024
Award December 5, 2024
Completion December 31, 2026
Funds are being requested in 2025 in Account 101-66000-623300 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2026, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-652-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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