TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-419-12 (Re-Bid), Elevator Maintenance and Repair Service at The Main Office Building Complex for A Three-Year Period, to Parkway Elevators, Inc., in an amount not to exceed $158,276.96, Accounts 101-15000-612370, 612390 Requisition 1529884
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Dear Sir:
On October 17, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-419-11, Elevator Maintenance and Repair Service at the Main Office Building Complex for a Three-Year Period.
In response to a public advertisement of November 20, 2019, a bid opening was held on December 10, 2019. All bids were rejected as reported at the Board meeting of February 6, 2020.
Authorization to increase cost estimate, from $110,400.00 to $160,020.00, was approved at the Board meeting of February 6, 2020.
On April 16, 2020, authorization to amend the Board Order of February 6, 2020 was approved by the Board of Commissioners. The Affirmative Action Ordinance Revised Appendix D was included in Contract 20-419-11.
In response to a public re-advertisement of March 4, 2020, a bid opening was held on May 12, 2020. The bid tabulation for this contract is:
PARKWAY ELEVATORS, INC. $158,276.96
Seven hundred sixty-three (763) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the service. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Parkway Elevators, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $160,020.00, placing the bid of $158,276.96 approximately 1.1 percent below the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are: 15% MBE and/or WBE, and 10% SBE.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 15 percent MBE and the bidder offers MBE credits to satisfy the SBE participation.
Parkway Elevators, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately two to three (2-3) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate three years thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-419-12 (Re-Bid) to Parkway Elevators, Inc., in an amount not to exceed $158,276.96.
Funds for the 2020 expenditure, in the amount of $21,982.91 are available in Accounts 101-15000-612370, 612390. The estimated expenditures for 2021 are $52,758.99, for 2022 are $52,758.99, and for 2023 are $30,776.07. Funds for the 2021, 2022, and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020
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