TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 19-RFP-25 Communications Services, with AT&T Corp. in an amount not to exceed $1,315,496.09, Account 101-27000-612210, Requisitions 1525219, 1543346, 1543347
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with AT&T Corp. for Communications Services.
The intent of this Request for Proposal is to supply reliable Internet and voice communications to all District locations. AT&T Corp. demonstrated substantial knowledge of best practices in installing and maintaining all services included in 19-RFP-25 while providing the District a path to upgrade its aging services.
Request for Proposal 19-RFP-25 was first advertised on February 2, 2020 for Communications Services to all MWRD locations. Of the One Hundred Eighty-three (183) firms that were notified, thirty-four (34) firms requested proposal documents. The District received one (1) proposal on February 28, 2020, from the following vendors: AT&T Corp.
Five (5) District employees, consisting of three (3) members of the Information Technology Department, one (1) member of the Procurement Department, and one (1) member of the Law Department, reviewed the proposal submitted by AT&T Corp. Proposals were evaluated based on the following criteria: understanding of the project, approach to work, experience completing projects of similar scope, and technical competence.
Based on these evaluations and the only response received was from AT&T Corp., MWRD elected not to schedule a vendor presentation and afforded AT&T Corp. the opportunity to submit an unqualified Best and Final Offer to the Director of Procurement and Materials Management.
Based on vendor presentations and response, AT&T Corp. was selected. AT&T Corp. has an extremely robust network capable of suppling reliable service in any circumstance to the entire Cook County service area.
As proposed the contract term for the Communications Services at each of the seven major District facilities will be for 36 months starting July 1, 2020 with an anticipated end date of June 31, 2023.
The type of work requested is typically performed by a large-scale utility company and does not
provide practical or cost-effective opportunities for direct or indirect subcontracting. Therefore,
Appendix A nor Appendix V are included.
Inasmuch as the firms of AT&T Corp. possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $1,315,496.09.
The estimated expenditure for 2020 is $219,249.35, 2021 is $438,498.70, 2022 is $438,498.70 and 2023 is $219,249.35. Funds for the 2021, 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2020