TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authorization for forfeiture of Contract 07-190-11 Furnish and Deliver Work Uniforms to the Industrial Waste field office to Uniformally Yours, Inc. in the amount of $51,442.55, Account 101-16000-623700, Purchase Order 3043272
Body
Dear Sir:
Authorization is requested to forfeit Contract 07-190-11 to furnish and deliver work uniforms to the Industrial Waste field office of the Research and Development Department, awarded to Uniformally Yours, Inc. (UYI) on March 1, 2007. The contract was initially scheduled for completion on December 31, 2008. The reason for forfeiture of this contract is as follows.
UYI has failed to provide service for work uniforms in a timely manner due to poor measuring and alteration quality and also because of a dispute the Contractor had over payments made by the Metropolitan Water Reclamation District of Greater Chicago (District). Many uniforms had to be returned due to wrong sizes with shirts and pants, alterations not made to pants, and patches not sewn on shirts. This caused many delays in receiving the product. Also, the Contractor stopped supplying work uniforms that had been ordered due to the insistence that the District received a shipment of short sleeve shirts. The Contractor could not back up this dispute. The Contractor could not provide an itemized packing slip showing that this shipment had been sent. The contract specifies a thirty (30) day delivery period from receipt of an order for work uniforms; however, there were several uniforms ordered in April 2007 but were not received until August and September 2007, which is in violation of the detailed specifications of the contract.
Therefore, UYI’s inability to comply with Page DS-4 (Ordering and Delivery of Merchandise) of the contract detailed specifications constitutes a material breach in the contract performance requirements. A notification of non-performance and the impending contract forfeiture will be conveyed in a letter to UYI.
In view of the foregoing, it is recommended that Contract 07-190-11 with UYI be forfeited in accordance with the last paragraph of the section entitled, “Financial Interest Provisions of the General Requirements, Specifications and Conditions (Short Form Contracts),” due to the above cited contractor’s lack of performance. No bid deposit was required for this contract. Funding will be restored to Account 101-16000-623700.
Requested, Louis Kollias, Director of Research and Development, LK:WJS:MPC:KB:bk
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien