TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 00-473-1D (Re-bid) Replace Casework, Fume Hoods, and Miscellaneous Work, John E. Egan Water Reclamation Plant, to IHC/KED, a Joint Venture, in an amount of $23,691.12, from an amount of $7,796,613.10, to an amount not to exceed $7,820,304.22, Accounts 101-50000-612680, 201-50000-645680 and 401-50000-645780, Purchase Order 5000624
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 00-473-1D (Re-bid) Replace Casework, Fume Hoods, and Miscellaneous Work, John E. Egan Water Reclamation Plant (WRP), to IHC/KED, a Joint Venture, in an amount not to exceed $6,738,400.00. The contract terms called for the completion of all work by April 11, 2008. This contract is still in progress.
As of October 2, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,058,213.10 from the original amount awarded of $6,738,400.00. The current contract value is $7,796,613.10. The prior approved change orders reflect a 15.7% increase to the original contract value.
The contract includes the installation of fan coil units in the Research and Development laboratory at the Egan WRP. The fan coil units require drip pans to prevent the condensation, which is forming on the outside of the units from dripping onto the ceiling tiles, when the humidity of the air above the ceiling is high. These drip pans are normally not required and, therefore, were not included in this contract. The contractor submitted a cost proposal (COR-070) in the amount of $23,691.12. The engineer reviewed the proposal, found it reasonable, and stated via file letter 647, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 00-473-1D (Re-bid) in an amount of $23,691.12 (0.30% of the current contract value), from an amount of $7,796,613.10, to an amount not to exceed $7,820,304.22.
Funds are available in Accounts 101-50000-612680, 201-50000-645680 and 401-50000-645780.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009
Attachment