TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with J.B. Systems, Inc., to Provide Maintenance and Support for the Mainsaver Computerized Maintenance Management System, in an amount not to exceed $55,620.00, Account 101-69000-612430, Requisition 1478668
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with J.B. Systems, Inc., to provide maintenance and support for the Mainsaver Computerized Maintenance Management System (CMMS), on an as needed basis, in an amount of $55,620.00. Services will begin upon issuance of a purchase order and approval of insurance, and will be completed by December 31, 2020.
The CMMS is the primary planning tool used by the District’s maintenance managers to initiate, organize and track all maintenance performed by the trades personnel at all levels. The required services are to provide ongoing software support maintenance and technical support for this computerized system, including unlimited telephone support, upgrades and web access. Telephone support is necessary when technical issues arise above and beyond the expertise of District staff. Upgrades and web access are only provided by Mainsaver.
In as much as J.B. Systems, Inc., is the sole source provider of maintenance and support for the Mainsaver software, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
J.B. Systems, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services involved.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with J.B. Systems, Inc., in an amount not to exceed $55,620.00.
Funds are being requested in 2018, 2019 and 2020, in Account 101-69000-612430. The estimated expenditures are $18,540.00 per year for 2018, 2019 and 2020. Funds for these years are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2017