TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-423-11 Provide Bus Transportation Services for a Twelve (12) Month Period, Group A, to E. J. Brownlee Transportation, Inc., in an amount not to exceed $10,000.00, and Group B, to Olson Transportation, Inc., in an amount not to exceed $10,000.00, Account 101-15000-612330, Requisition 1247916
Body
Dear Sir:
On July 10, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-423-11 Provide Bus Transportation Services for a Twelve (12) Month Period.
In response to a public bid advertisement of October 22, 2008, a bid opening was held on November 18, 2008. The bid tabulation for this contract is:
GROUP A - SCHOOL BUSES
E. J. BROWNLEE TRANSPORTATION, INC. $2,550.00
OLSON TRANSPORTATION, INC. *$4,620.00
GROUP B - COACH BUSES
OLSON TRANSPORTATION, INC. $7,594.00
E. J. BROWNLEE TRANSPORTATION, INC. $7,980.00
*Corrected Total
Seventeen (17) companies were notified of this contract being advertised and four (4) companies requested specifications.
The quantities specified in Groups A and B of the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $10,000.00 for Group A and $10,000.00 for Group B.
E. J. Brownlee Transportation, Inc, the lowest responsible bidder for Group A, and Olson Transportation, Inc., the lowest responsible bidder for Group B, are proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $10,000.00, placing the bid of $2,550.00, approximately 74.5 percent below estimate. The estimated cost for Group B of this contract was $10,000.00, placing the bid of $7,594.00, approximately 24 percent below estimate.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order for Contract 08-423-11, Group A, to E. J. Brownlee Transportation, Inc., in an amount not to exceed $10,000.00, and Group B, to Olson Transportation, Inc., in an amount not to exceed $10,000.00.
No bid deposit was required for this contract.
Funds are available in Account 101-15000-612300.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008