TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-435-11 Maintaining Automatic External Defibrillators (AED’s), Complete with Accessories, District-Wide, for a Three (3) Year Period, to Edwards Medical Supply, Inc., in an amount not to exceed $51,450.00, Account 101-15000-612780, Requisition 1226051
Body
Dear Sir:
On January 3, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Maintaining Automatic External Defibrillators (AED’s), Complete with Accessories, District-Wide, for a Three (3) Year Period.
In response to a public advertisement of March 19, 2008, a bid opening was held on April 8, 2008. The sole bid received for this contract is:
EDWARDS MEDICAL SUPPLY, INC. $51,450.00
Two hundred ninety-three (293) companies were notified of this contract being advertised and nine (9) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: the work is outside their scope of business, too much paperwork to provide a bid, and company does not do maintenance. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Edwards Medical Supply, Inc., the sole responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $65,000.00, placing the bid of $51,450.00, approximately 21 percent below the estimate.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to Edwards Medical Supply, Inc., for the services required, in an amount not to exceed $51,450.00. The bid deposit in the amount of $3,250.00 shall be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-15000-612780.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien