TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders to Hach Company to Furnish and Deliver Analyzer Equipment and Parts to various locations in a total amount not to exceed $990,000.00, Accounts 101-67000, 68000, 69000-623070, 623090, 623270, 623560, and 623570
Body
Dear Sir:
Authorization is requested to issue purchase orders to Hach Company to furnish and deliver equipment and parts for acetate, cyanide, nitrate, potassium, sodium, dissolved oxygen, ammonia, PH, chlorine, and alkaline analyzers, samplers, and controllers to various locations, on an as needed basis, for a three-year period. All analyzer equipment and parts will be delivered before December 31, 2028.
Hach Company, the sole source distributor of Hach analyzer equipment and parts, has submitted prices for the equipment and parts required. Purchase orders will be issued for the equipment and parts as needed based on the prices received from Hach Company. Inasmuch as Hach Company is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach Company is not registered to transact business in the State of Illinois but has submitted a certificate of good standing from the State of Indiana. The Acting Director of Maintenance and Operations has given approval to move forward with this vendor.
The Multi-Project Labor Agreement is not applicable because this requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, is not included because Hach Company is the sole provider of this analyzer equipment and parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Hach Company, in an amount not to exceed $990,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by Hach Company.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070, 623090, 623270, 623560, and 623570. The estimated expenditures for the period of 9/1/2025 through 8/31/2026 are $330,000.00, 9/1/2026 through 8/31/2027 are $330,000.00, and 9/1/2027 through 8/31/2028 are $330,000.00. Funds for years 2026, 2027, and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025