TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2017
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to amend the Master Agreement with the Board of Regents of the Iowa State University to extend the agreement termination date from December 31, 2016 to December 31, 2018
Body
Dear Sir:
Authorization to amend the Master Agreement (MA) with the Board of Regents of the Iowa State University (ISU) to extend the agreement termination date from December 31, 2016 to December 31, 2018. Initially, this agreement period was to commence upon the execution through December 31, 2016.
On February 6, 2014, the Board of Commissioners (Board) authorized the Engineering Department to enter into a MA with ISU to provide research and other services in, but not limited to, the following areas: nutrient recovery through algal technology, algae harvesting and separation, and beneficial use of algae. These areas have been identified because they represent compliance with regulatory requirements, as well as future opportunities for the District towards resource recovery and sustainable operations.
To date, one research project has been completed under the MA. On December 1, 2016, the Board authorized the award of a second research project to ISU, to continue the development of a nutrient recovery technology using algae treatment. The expiration date of the current MA is December 31, 2016. The Engineering Department requests authority to extend the expiration date of the MA to December 31, 2018, with the option for the Director of Engineering to authorize an additional one-year extension, if deemed appropriate at that time.
All other terms of the MA will remain as is. No funding is included with this MA. Any actual use of services under this MA would occur only after Board approval for projects equal to or greater than $10,000.00, execution of a Research Project Specification, and issuance of a purchase order for a designated purpose, scope of work, and a not-to-exceed amount of funds.
Since the required services under the MA are professional in nature, they are not adaptive to award by competitive bidding. Therefore, it is requested that the extension of the termination date be authorized without advertising, as stated in Section 11.4 of the Purchasing Act.
This amendment is in compliance with the Illinois Criminal Code, since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
Requested, Catherine A O’Connor, Director of Engineering, TEK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2017