TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-638-11 Contingent Repair Services for Uninterruptible Power Systems at Various Service Areas, estimated cost $120,550.00, Accounts 101-66000/67000/68000/69000-612240/612600/612650/612680, Requisitions 1325954, 1328446, 1338203, 1337892, 1337896, 1337905 and 1337907
Body
Dear Sir:
Contract documents and specifications have been prepared for services to perform unplanned, contingent repairs and provide parts for uninterruptible power systems at various service areas District-wide, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services and parts to perform unplanned repairs on various uninterruptible power systems (UPS) at the Mainstream Pumping Station, Racine Avenue Pumping Station, Waterways Control Room, and the Stickney, Calumet, Hanover Park, Egan, Kirie and North Side Water Reclamation Plants, for an approximate two and one half-year period. Each UPS unit provides emergency backup power to critical equipment in the event of loss of main power feed from the utility. Reliability of the UPS units is essential for providing this back-up power.
The estimated cost for this contract is $120,550.00. The estimated 2012, 2013 and 2014 expenditures are $30,250.00, $45,150.00 and $45,150.00.
The bid deposit for this contract is $6,000.00.
The contract specifications require the contractor to perform repairs on various UPS units upon approval of the contractor's bond and ending December 31, 2014.
The Multi-Project Labor Agreement will not be included in this contract due to the specialized nature of the services involved.
Revised Appendix D will not be included in this contract because the Contract does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise May 2, 2012
Bid Opening May 22, 2012
Award June 21, 2012
Completion December 31, 2014
Funds are being requested in 2012, in Accounts 101-66000/67000/68000/69000-612240/612600/612650/612680. Funds for the subsequent years, 2013 and 2014, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-638-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012