TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 24-630-11, Group A, Furnishing and Delivering Chemical Coagulants, to Kemira Water Solutions, Inc., in an amount of $1,162,938.48, from an amount of $7,327,618.00, to an amount not to exceed $6,164,679.52, Accounts 101-68000/69000-623560, Purchase Orders 3127611 and 3127612
Body
Dear Sir:
On January 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 24-630-11, Group A, Furnishing and Delivering Chemical Coagulants to Kemira Water Solutions, Inc., in an amount not to exceed $7,327,618.00. The contract expires on March 14, 2025.
There have been no prior change orders.
Original Contract Amount $7,327,618.00
Date of Board Approval 1/18/2024
Cumulative Change Order Value (12/31/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $7,327,618.00
Requested Increase or Decrease ($1,162,938.48)
New Contract Value $6,164,679.52
% Change of Current Contract Value -15.9%
% Change of Original Contract Value -15.9%
A decrease in value is requested to close the contract. The need for chemicals depends on operating conditions, and the exact quantities were not known at the time the contract was drafted. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 24-630-11, in an amount of $1,162,938.48 (approximately 15.9% of the current contract value), from an amount of $7,327,618.00, to an amount not to exceed $6,164,679.52.
Funds will be restored to Accounts 101-68000/69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2025