TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-618-11, Specialized Repairs for Large Motors, to Midwest Service Center, LLC, in an amount not to exceed $149,178.00, Accounts 101-67000, 68000, 69000-612600, 623070, 612650, Requisitions 1376685, 1385814, 1387213
Body
Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-618-11, Specialized Repairs for Large Motors.
In response to a public advertisement of February 4, 2015, a bid opening was held on February 24, 2015. The bid tabulation for this contract is:
MIDWEST SERVICE CENTER, LLC $149,178.00
Seven hundred forty-three (743) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not meet the specifications and the repair work for large size motors was beyond their capabilities. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Midwest Service Center, LLC, the sole bidder, is proposing to perform the contract in accordance with the terms and specifications of the contract. The estimated cost for this contract is $150,000.00, placing the bid of $149,178.00, approximately 1 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because the contract does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
Midwest Service Center, LLC, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions. It is our understanding that Midwest Service Center, LLC, will perform the repairs at their facility, when needed, and subcontract the services to be performed at various plant/site locations to Divane Electric, that is signatory to the union mentioned above.
The contract will require approximately 2 people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-618-11 to Midwest Service Center, LLC, in an amount not to exceed $149,178.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work upon approval of the Contractor's bond and terminate three years thereafter.
Funds for the 2015 expenditure, in the amount of $49,726.00, are available in Accounts 101-67000, 68000, 69000-612600, 623070, 612650. The estimated expenditures for 2016 and 2017 are $49,726.00 and $49,726.00, respectively. Funds for the 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015