TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture in an amount of $1,789,604.00, from an amount of $49,050,898.17, to an amount not to exceed $50,840,502.17, Account 401-50000-645600, Purchase Order 5001224
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture, in an amount not to exceed $50,763,937.00. The scheduled contract completion date is June 30, 2016.
As of June 3, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,713,038.83 from the original amount awarded of $50,763,937.00. The current contract value is $49,050,898.17. The prior approved change orders reflect a 3.37% decrease to the original contract value.
The 04-203-4F Final Reservoir Preparation contract documents specified minor landscaping improvements along the east rim of the Reservoir, along Vincennes Road. To enhance overall aesthetics and mitigate odors along the east perimeter of the Reservoir, additional landscaping will be installed along the west side of Vincennes Road. The visual and odor mitigating landscaping will consist of a continuous earthen berm with additional plantings including trees, shrubs and grasses. The contractor submitted a cost proposal (CCO-024) for an extra in the amount of $1,789,604.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 747, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-203-4F in an amount of $1,789,604.00 (3.65% of the current contract value), from an amount of $49,050,898.17, to an amount not to exceed $50,840,502.17.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2016
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