TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-803-21, Furnish, Deliver, and Install HVAC Systems at the Calumet Water Reclamation Plant, estimated cost $180,000.00, Account 201-50000-645680, Requisition 1459683
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-803-21, Furnish, Deliver, and Install HVAC Systems at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish, deliver, and install five air conditioning systems located in the Administration Computer Room, Administration Control Room, Digester Control Room, and TARP Control Room. These air conditioning units control the air temperature for the computer room and control rooms which protect electrical equipment from overheating and causing equipment failure.
The estimated cost for this contract is $180,000.00.
The bid deposit for this contract is $9,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The associated goals for this contract, are 20% MBE, 9% WBE, and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise April 12, 2017
Bid Opening May 9, 2017
Award June 1, 2017
Completion December 31, 2017
Funds are available in Account 201-50000-645680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-803-21.
Requested, John P. Murray, Director of Maintenance & Operations, BAP:SO’C:MAG:JR:DR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017