TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-880-11 Rehabilitation of Preliminary Tanks at the Calumet Water Reclamation Plant, estimated cost $400,000.00, Account 101-68000-612650, Requisition 1260363
Body
Dear Sir:
Contract documents and specifications have been prepared for rehabilitation of preliminary tanks at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services and materials for the rehabilitation of four preliminary tanks. The rehabilitation is necessary to overhaul mechanical systems that have worn out due to continuous severe service. The equipment operates in an abrasive and corrosive environment, and periodic rehabilitation is necessary to maintain the full operating efficiency of the tank system.
The estimated cost for this contract is $400,000.00. The estimated 2009 and 2010 expenditures are $250,000.00, and $150,000.00 respectively.
The bid deposit for this contract is $20,000.00.
The contract specifications require that each tank be rehabilitated in 30 days, and that all work be completed by December 31, 2010. Liquidated damages are $100.00 for each calendar day that the contractor is in default of completing the work in the times specified.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 10, 2009
Award March 5, 2009
Completion December 31, 2010
Funds are being requested in 2009, in Account 101-68000-612650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2010, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-880-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008